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Looking after your personal data - Purbeck District Council's commitment to you

At Purbeck District Council we try our very best to look after your personal data so that it is secure and not used in a way that you would not expect.

Your personal data includes details such as your name, address, telephone number and date of birth as well as expressions of opinion about you and our intentions towards you.

Personal data is any data that relates to a living individual who can be identified:

(a) from those data, or

(b) from those data and other information which is in the possession of, or likely to come into the possession of the person holding the data.

Sensitive personal data

Some of your data are more sensitive than others. "Sensitive personal data" includes:

  • Racial or ethnic origin
  • Religious or other beliefs of a similar nature
  • Physical or mental health or condition
  • Sexual life
  • Offences (including alleged offences)

Where we ask you for sensitive personal data, we will always tell you why we need it and how we will use it.

How we use your personal data

The council will collect, store and use your personal data in a way that complies with the Data Protection Act 1998 (opens in a new window).

  • We will try to ensure your information is accurate and kept up to date. 
  • We will not keep it for longer than is necessary. This usually means not beyond our normal business requirements, such as providing a service to you.
  • We aim not to be intrusive, and not to ask you for personal data that is irrelevant or unnecessary.
  • We will ensure that the information you supply cannot be seen, accessed or disclosed to anyone who should not see it.

We will use your personal data for the following purposes:

  • To provide you with the advice and services that you have asked for or which you might reasonably require;
  • To perform regulatory, licensing and law enforcement functions, which the council is required or has a discretion to undertake;
  • To process financial transactions to and from the council, including payments, grants and benefits;
  • To use and share the information to protect public funds from fraud or misuse;
  • To inform you and to get your opinion about our services;
  • To ensure that we meet our statutory duties, including those about diversity and equal opportunities.

Sharing personal data across our services

The council wants to provide appropriate, timely and effective services - it is important to us that we co-ordinate what we do for you properly.

We may therefore, share your personal data with, and obtain information about you from, other departments of the council and the people who provide the service you need such as housing providers. These providers must keep your personal data securely and use them only to perform your request. Once your request has been dealt with or the case has been closed, they will dispose of your personal data securely.

If we wish to pass on your sensitive personal data to a third party, we will only do so once we have obtained your consent, unless we are legally required to do so.

Access to information - data protection and you

You may ask to see the personal data that we hold about you. This is called a Subject Access Request. A fee of £10 is payable and so that we do not confuse you with someone else we will ask you to provide two forms of identification. If you want to know more about making a request contact the Performance and Information Officer.

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