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Copying services

You can get copies of:

  • documents (deeds, maps, photographs etc)
  • print publications: items from the local studies library can usually be photocopied
  • microfilm: can be copied on our reader-printer machines. Staff can also provide copies of microfilm archives
  • computers: self-service copies of images can be made from Ancestry (available to use free within Dorset History Centre) along with other websites

We will advise on options for copying, which can vary depending on the format, size and condition of the item in question. Certain documents or collections may have restrictions on copying due to their condition, copyright, or their terms of deposit.

Reproductions of, or extracts from, documents must not be published without permission of the County Archivist. 

On-site facilities and charges

Photocopies (library material only) - 20 pence
Microform print-out (A4/A3) - 60 pence
Public access computer colour prints - 60 pence

Permission to photograph documents

You can pay for a camera permit if you'd like to use your own camera to photograph original documents in the searchroom.

Day ticket - £8
Week ticket - £25

You can take as may pictures as you like during this time. Some documents are subject to restrictions.

Scans (by staff)

Black and white: £1
Colour: £2
Copies are made at our discretion, depending on the condition of the document.

Ordering copies by post or email

Contact us with details of the documents that you wish to have copied or speak to a member of staff. We'll give you an order form to complete and return to us. Please note:

  • orders for digital copies and copies by post can take up to 14 working days
  • you must pay us before copies are delivered
  • we'll estimate how much your order will cost. Sometimes our estimate will change, but we'll keep you informed
  • we may need a deposit on large orders before copying begins

Charges and fees

Digital copies

£7 for the first image/audio file; £4 for each further image/audio file

These prices are based on documents which require a single camera shot or scan to image. Larger documents may require additional scans, contact us for a quote.

Photocopies/microform print-out

£7 for up to 4 black and white photocopies or microform print-outs; £1 for each further copy.

Wills and administrations - £7

Certificates

Certificate fees are set by the Church of England.

From a parish register entry - £28 (plus £1.50 postage).
Certification of copies: in addition to cost of the copy - £6
Vehicle registration (includes register entry and card, if available) - £16

Reproduction fees

All requests for reproducing archive material held at Dorset History Centre must be made in writing to the County Archivist; please include the document reference number(s) and the intended use of the reproduction

Reproduction fees for the Dorset History Centre
 Type of use ExampleFee
Rate 1: Not-for-profit publication Community or local voluntary groups. Educational publications, digital publication on community or local voluntary group websites or other digital media and video. £10 discounted rate £7.50*
Rate 2: Commercial publication - local Local press, magazines and media, local publishers of Dorset history and related material. £20 discounted rate £10*
Rate 3: Commercial publication - national National media, digital publication in all formats, film and TV use of images. £100 discounted rate £50*
Other commercial use Significant filming, advertising use, book covers, CD labels, TV editorial flashes, TV advertising flashes, commercial video, souvenirs. By negotiation
Beneficial to the Dorset History Centre The work directly supports the Dorset History Centre's core objectives and key priorities or is otherwise beneficial to the archives and local studies collections. No charge
* Discounted rates apply for third and all further images used in a single publication

Certified copies and certificates

  • certificates of baptism, marriage and burial entries in Dorset parish registers can be supplied for legal or official purposes
  • certified copies of various documents can be requested for legal or official purposes. The copy of the original document is certified as a true copy of the original document

For copies of birth and death certificates please contact the General Register Office or the Dorset Registration Service:

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