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Offsite events guidance, forms and risk assessments

This includes guidance on the safe provision of trips, adventurous activities, outdoor learning and Ten Tors, planning forms, and risk assessments.

Current terrorist threat

Schools that are organising trips are advised to take note of the guidance and advice found in the news section of the National Guidance (opens in a new window). For travel abroad you should also take account of advice given on the Foreign Office travel advice website. (opens in a new window).


Staff must be fully aware of their Safeguarding responsibilities on school visits which should be outlined in the schools staff behaviour policy/code of conduct. For more information see Keeping children safe in education (opens in a new window).

Emergency contact

The Dorset 24-hour emergency phone number is 07623 544346. This is for use in serious emergencies only, where additional support is required from the county council by Dorset County Council schools, youth centres, etc.

Model offsite visits policy for use by organisational units

Every organisational unit (such as a school or youth club) must have an offsite events and adventurous activities policy. You can use our  Model offsite events policy for organisational units 2017 (word, 48kb) (opens in a new window) which can be adapted.

Planning forms

You can use these forms to help to organise your event and may adapt them as you like. Only forms 4 and 5 must be used in the format provided.

See the forms:

Risk assessments for offsite visits and activities

Organisations can:

Guidance for offsite events

Ten Tors guidance

Visit the  Ten Tors website (opens in a new window) for event guidance, including information on safety considerations, supervision guidance and the  official guidance booklet for managers and trainers (opens in a new window).

Additional events guidance

See the:

More information

If you have any queries please contact Marnie Shaw.

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