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Sign up for electronic invoicing (e-billing)

Sign up to receive future invoices by email rather than by post.

  1. By signing up to this service your sundry invoices, reminders and credit notes will be sent to you by email rather than post. It is easier and reduces our costs which helps protect your community's services.

    Please note, this does not include Council Tax. You will need to sign up for the Council Tax e-billing service separately.
  2. Select your council
  3. Name, address and other contact details:
    1. Invoices, reminders and credit notes will be sent to the designated email address.

      If you are registering on behalf of a company this email address should be a generic email account that is monitored constantly (e.g. accountspayable@abc.co.uk), it should not be a personal address (e.g. jsmith@abc.co.uk)
    2. You have an obligation to maintain a valid e-mail address and to keep us advised of any changes in your contact details. We accept no liability for indirect special or consequential loss or damage in connection with the electronic invoicing service which shall include, without limitation, any loss of or damage arising from a failure by you to notify us of any change in your contact details.

      We will process all information in accordance with the requirements of the Data Protection Act 1998. We will use the information that you have provided to electronically send invoices, reminders and credit notes and will not share this information with third parties except where it is necessary to comply with a legal obligation.

      To cancel this service please email debtors@westdorset-dc.gov.uk quoting your name, address and account number, or write to us at; West Dorset District Council, Attn Finance, South Walks House, South Walks Road, Dorchester, DT1 1UZ.

    3. You have an obligation to maintain a valid e-mail address and to keep us advised of any changes in your contact details. We accept no liability for indirect special or consequential loss or damage in connection with the electronic invoicing service which shall include, without limitation, any loss of or damage arising from a failure by you to notify us of any change in your contact details.

      We will process all information in accordance with the requirements of the Data Protection Act 1998. We will use the information that you have provided to electronically send invoices, reminders and credit notes and will not share this information with third parties except where it is necessary to comply with a legal obligation.

      To cancel this service please email debtors@weymouth.gov.uk quoting your name, address and account number, or write to us at; Weymouth & Portland Borough Council, Attn Finance, South Walks House, South Walks Road, Dorchester, DT1 1UZ.

    4. General terms and conditions of the Dorset Councils Partnership (DCP) for electronic invoicing



      1. DCP electronic invoicing (e-invoicing) is a service made available by DCP to customers for receiving electronically all paperless invoices, reminders and credit notes issued by, or on behalf of, DCP for all products and services proposed to customers. These terms and conditions apply to DCP invoices, reminders and credit notes (“invoices”) transmitted to Customers electronically. All other contractual terms, conditions and agreements existing between DCP and Customers remain unchanged and remain in force.

      2. The electronic invoicing service can be accessed by Customers provided they have accepted these General Terms and Conditions, without any amendment or reserves whatsoever. By agreeing to the electronic invoicing service, Customers consent to DCP issuing, sending and transmitting invoices by electronic means. DCP reserves the right to change or discontinue the service, permanently or temporarily, at any time and without prior notice. Should the service be discontinued, DCP will send invoices to Customers in paper form. DCP shall not be liable to the Customer or a third party for any change or discontinuance of the service.

      3. By applying for this service, Customers agree, to receive DCP Invoices through a secure online service made available by DCP instead of their existing bills on paper. This service is provided to Customers at no additional cost.

      4. To receive the electronic invoicing service, Customers must first provide a valid e-mail address. By applying for this Service, Customers agree to this e-mail address remaining valid for the term of the invoicing service, and must inform DCP immediately of any changes to that e-mail address. Customers will receive through their e-mail address any invoice issued by DCP. The parties agree that this will be the only means by which DCP will inform Customers that an Invoice is payable.

      5. Customers are responsible for regularly checking the content of their electronic mail to see if any Invoices have been received by e-mail. If Customers are unable to access the Invoices for technical reasons or the invoices received are in an unintelligible form, they must contact and inform DCP immediately and request a hard copy duplicate of the invoice concerned.

      6. DCP may cease the electronic invoicing service if the Customer fails to comply with these General Terms and Conditions, and in particular the obligation to maintain a valid e-mail address for the term of this electronic invoicing service. Should this be the case, the Customer will be notified and DCP will send subsequent invoices in paper form, without further formalities.

      7. Electronic invoices will be held by DCP and made available to Customers for a maximum of six (6) months. Customers are reminded that they have a legal obligation to archive their invoices in their original electronic format, thereby guaranteeing the authenticity of the origin and integrity of the content. The Invoices and their digital signatures may be saved using an Internet Browser. Once an electronic invoice has been sent and made available, all the electronic Invoices issued by DCP will be archived by DCP in accordance with the applicable legislation and regulations for a maximum of ten (10) years.

      8. DCP and the Customer confirm that they meet all the legal requirements for electronic invoicing and guarantee the integrity, authenticity of the origin, readability and non-repudiation of the electronic invoices exchanged between them.

      9. The Customer agrees to defend, indemnify and hold harmless DCP and any subcontractors and partners, against all loss, damage, costs or expenses, including legal fees, arising out of or related to (i) use of, or connected to use of, the electronic invoicing service.

      10. DCP shall not be liable to the Customer or any third party for any damage arising from, or relating to, these General Terms and Conditions and in particular any loss of profit, business contracts, anticipated savings, goodwill or revenue, and/or any loss, corruption or destruction of data, and/or any special, direct or consequential loss and/or loss resulting for the transmission of a virus, irrespective of whether or not the party concerned has been warned in advance of the possibility of such loss or damage.

      11. DCP reserves the right to change these General Terms and Conditions at any time. Should this be the case, use of the electronic invoicing service by the Customer after the change is put into effect shall constitute unreserved acceptance of the amended General Terms and Conditions. DCP will communicate the amended General Terms and Conditions to the Customer with all due speed.

      12. Business Improvement District (“BID”) Levy – acceptance of these terms and conditions by Customers who are liable to pay the BID levy shall also be confirmation of the Customer’s agreement to receive BID levy invoices, reminders, credit notes and the information required to be supplied by Schedule 4, Paragraph 3(2) of the Business Improvement Districts (England) Regulations 2004 by electronic communication or by accessing a website to which the same have been published.

      The Customer may opt to terminate the electronic invoicing service at any time by submitting a request to the DCP in writing. Upon receiving such a request DCP will return to sending the Customer invoices on paper within a reasonable period of time.
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