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Task and Finish Groups - East Dorset District Council

Task and finish groups are informal, usually small and time limited bodies comprising of members and sometimes co-optees brought in from outside, for their specific skills and experience.

The key advantages of working in a task and finish group are:

  • in-depth work is likely to be more successful if removed from the day-to-day business of the committee
  • greater flexibility - smaller groups of members with the ability to co-opt other members and work more informally than the whole committee would be able to do

A scoping document would be completed by the group, at it's initial meeting, so it was understood exactly what was expected during the review. The scoping document would contain information such as:

  • members and co-optees taking part in the review
  • terms of reference of the review
  • potential outcomes and risks of the review
  • how the review fitted into the corporate plan objectives
  • timescales and milestones
  • potential interviewees
  • officers involved
  • report author
  • completion date

Current task and finish groups

Local government reorganisation in East Dorset

A task and finish group has been set-up to consider the possible responses by East Dorset District Council to the consequences of its decision to reject the recommendations for the reorganisation of local government, at its meeting of Full Council on 30 January 2017.

Cllr Alex Clarke is the Chairman of the task and finish group.  Other members of the task and finish group are Cllr Shane BartlettCllr Barry GoringeCllr Paul HarrisonCllr Andrew Parry and Cllr Simon Tong (Ex officio). 

Previous task and finish groups

Exploring options for the future of local government in Dorset

A task and finish group was established to assess the case for change in the structure of local government for Dorset, as a whole (including Poole and Bournemouth) and East Dorset in particular.

The report was presented to the special meeting of the Scrutiny and Policy Development Committee at its meeting held on 12 January 2017.  The comments from the Members were taken into consideration by Full Council at its meeting on 30 January 2017. 

Final Report of the Exploring Options for the Future of Local Government in Dorset Task and Finish Group

Wimborne residents parking permits

Following a request from a Wimborne Town resident, Councillor Shane Bartlett requested that a task and finish group be established to look at whether the difference in cost between residents parking permits and other types of parking permits in the town was discriminatory and justified.

The Scrutiny and Policy Development Committee supported the recommendations as part of the District-wide Car Park Review to be undertaken in Summer 2017.

Final Report of the Wimborne Residents Parking Permit Task and Finish Group.

Out of hours service

Following a request from the then Environment Portfolio Holder, Cllr Mike Dyer, Members of the Scrutiny and Policy Development Committee have recently undertaken a joint review with Christchurch Borough Council on the out of hours service provided by the partnership.

Out of Hours Joint Task and Finish Group.

In-house pest control service

Following a request from the Head of Health and Housing, Members of the Scrutiny and Policy Development Committee have recently undertaken a joint review, with Christchurch Borough Council, on the provision of an in-house pest control service and to explore future options.

Final Report of the In House Pest Control Joint Task and Finish Group.

Budget overview

As part of the budget process a Budget Overview Task and Finish Group has been established.  The group met on three occasions.

Minutes of the Budget Overview Task and Finish Group.

Fly-tipping

Following a number of concerns expressed regarding fly-tipping in the district it was agreed that a Task and Finish Group be established to investigate and report back on this issue. The final report was submitted to the Community Committeeat its meeting held on 7 April 2015.

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